Job Description

Job Description

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JOB ID: 24000168

Hershey, PA

Full-time

Job Category: Administrative Support (Clerical & Secretarial)

Founded in 1909 by Milton and Catherine Hershey, Milton Hershey School (MHS) is a tuition-free, private home and school for over 2,100 pre-K through 12th grade students. Since its founding, the lives of almost 12,000 children from disadvantaged backgrounds have been transformed through high-quality education and a positive, nurturing home life.

MHS is seeking a Senior Administrative Secretary to collaboratively provide administrative support to the leadership team at the middle school which serves over 700 students in grades 5th through 8th grades. This position is in Hershey, PA and is an onsite position. The pay range is $20.40 to $27.24 plus an excellent benefits package.

Responsibilities include:

• Extensive scheduling utilizing Microsoft Outlook.
• Addressing urgent matters expediently and professionally.
• Coordinating, consolidating, and disseminating information.
• Coordinating activities, programs, events, and testing.
• Ensuring timely communications with staff, students, students families, and others.
• Drafting and finalizing documentation in Word, Excel, PowerPoint and GoogleDocs
• Data entry and database utilization.
• Monitoring budget, expense tracking, and other financial administrative duties.
• Ensuring records retention protocol is followed.
• Ensuring smooth operations of the front office.
• Assisting and collaborating with other administrative professionals throughout MHS.
• Other duties as needed including ordering materials, data entry, project management and more.

Qualifications:

• High School Diploma or GED required.
• At least 3 years of experience in high volume office administration.
• School office administrative experience desired, including experience creating school schedules.
• Budget administration experience a plus.
• Proficiency with Microsoft applications & GoogleDocs required. PeopleSoft and Infinite-Campus experience a plus.
• Exceptional interpersonal skills including verbal and written.
• Exceptional multi-tasking and organizational skills required.
• High degree of professionalism and high-quality customer service required.
• Fluency in Spanish is a plus.
• Candidates must demonstrate a high degree of integrity as all staff are considered role models for students.
• MHS desires candidates who are all in and eager to engage with students.

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