Job Description

We are looking for an experienced, sharp Executive Assistant to support the CEO and other Executive Leadership members for an international organization.

EXECUTIVE ASSISTANT

Department: Executive Leadership Team

Job Status: Direct hire/permanent

Reports To: Chief Executive Officer

Grade/Level: Salary - $100-120k depending on experience.

Work setting: Hybrid role once you are settled in (Richardson, TX)

Work Schedule: M-F

POSITION SUMMARY

The Executive Assistant will provide administrative support directly to the CEO and other Executive leaders exercising confidentiality, tact, and diplomacy. The Executive Assistant will also partner with the management team in daily business operations and project coordination, while handling sensitive and confidential information in a professional and proactive manner. The Executive Assistant also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion.

ESSENTIAL FUNCTIONS

What does the ideal candidate look like?

• High-level support for C-level/Executive teams with travel arrangements, expense reports, additional reports/proposals/presentations, etc.
• Handle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office supplies.
• Plan and coordinate numerous, complex meetings and conference calls, including preparation and maintenance of related materials
• Manage the Executive’s calendar and travel schedule
• Manage, coordinate and track onboarding for all new team members and business partners and ensure status is communicated proactively.
• Assist with coordination of large client engagement meetings, vendor meetings, offsite meetings, etc.
• Provide support to the Executives to ensure that all office operations run smoothly and all administrative details of daily functions are managed.
• Maintain TEAMs/SharePoint sites, coordinates and arranges for conferences, meetings and events.
• Working proficiency in use of automated calendar management tools (e.g., Outlook, Excel and other Microsoft tools, etc.) with minimal to no guidance.
• Leverage Microsoft Office tools to prepare and review documents (e.g., emails, slides, spreadsheets, etc.) to support teams and improve quality.
• Assists and coordinates monthly virtual touchpoints as needed
• Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource.
• Other duties as assigned.

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