Job Description

Salary: $17.56 - $20.19 Hourly

Location : Georgetown: 405 MLK, TX

Job Type: Full-Time

Job Number: 14.02712

Department: County Clerk Judicial

Opening Date: 07/24/2024

Closing Date: Continuous

FLSA: Non-Exempt

JOB SUMMARY


Reporting directly to a County Clerk Division Supervisor, responsible for performing clerical duties that support the daily operations of the Williamson County Clerk's Office.

EXAMPLES OF WORK PERFORMED

• Receives inquires via telephone or in person, responding based on knowledge of policies and procedures for processing court documents and orders
• Receives payments and issues receipts; logs payments in appropriate files and places money in cash drawers
• Prepares court costs for defendants indicating amount due to court as fines or fees; calculates monthly payments, and time served to be credited against fines as appropriate
• Prepares dispositions of cases either by final convictions reduced, formal probation, deferred adjudication, deferred prosecution pending, dismissals, probation revocations, and motions to withdraw
• Reviews job queues for signed orders and enters new case events; reviews files and scans new filings if any after court sessions
• Review all documents submitted in an assigned cause of action and makes the appropriate notation regarding that document in the case events
• Issues warrants and orders of arrest; issues subpoenas; receives returned subpoenas and distributes to courts as appropriate
• Update in-house software with payments received and issue receipts
• Sort, reviews for completeness and accuracy, date stamp and code various documents, files, judicial orders, etc., according to established procedures.
• Readily complies with departmental and county-wide policies and procedures.
• Performs related special projects as assigned
• The physical demands and environmental factors listed below as well as regular attendance are also essential functions for this position

Criminal Assignment

• Signs and processes subpoenas
• Issues warrants for criminal offenses
• Performs transactions related to citations, warrants, pleas, booking sheets and time-served requests
• Receives and processes payment of fees/fines, issues receipts and records dispositions
• Manages a cash drawer at high-volume window, balances drawer and prepares deposits
• Recalls warrants and disseminates notifications

ORGANIZATION RELATIONSHIPS

• Reports directly to - Criminal Division Supervisor
• Direct Reports - No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and lifting/carrying up to 30-40 lbs

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent
• One (1) year of clerical experience including cash handling and customer service
• Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

• N/A

PREFERRED QUALIFICATIONS

• Prior experience working in a legal capacity
• Three (3) years of clerical experience including cash handling and customer service

EMPLOYMENT TESTING

• Employment is contingent on passing any post-offer pre-employment screening as listed below:
• Criminal background check: Yes
• Motor Vehicle Record check: No
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION


A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at


Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.

01


Do you have a high school diploma, or equivalent?

• Yes
• No

02


Do you have at least one (1) year of clerical experience in a professional office environment, including cash handling and customer service experience?

• Yes
• No

03


Are you proficient in Microsoft Office applications, such as Word, Excel and Outlook?

• Yes
• No

04


Due to the nature of this position, the successful applicant must be able to pass a comprehensive criminal records check. The offer of employment will be contingent upon a non-disqualifying criminal history background check, provided by County.I am able to meet this requirement.

• Yes
• No

05


Are you able to read and prepare correspondence, reports, legal records, invoices, manuals, and forms, utilizing appropriate written proficiency?

• Yes
• No

06


Please give an example of the above from a previous work experience.


07


Do you possess knowledge of federal, state and county laws and policies concerning recording of legal documents?

• Yes
• No

08


Do you have strong organizational skills?

• Yes
• No

09


Please give some real life examples of how your organizational style has set you up for success in a previous position.


10


Do you possess excellent interpersonal skills in dealing with the public, co-workers and management?

• Yes
• No

11


What does exceptional customer service mean to you?


12


We work with a great deal of confidential information. Describe how you have handled sensitive information in your past work experience and what strategies you utilized to maintain confidentiality.


13


Due to the current pandemic situation, I understand that the position I am applying for requires me to work in an office environment, and with the public, and am comfortable with this requirement.

• Yes
• No

14


Please provide a brief statement introducing yourself and illustrating why you should be considered as the most qualified individual for this position.


Required Question

Job Tags

Hourly pay, Holiday work, Full time, Temporary work, Part time, Work experience placement, Remote job, Trial period, Flexible hours, Monday to Friday,

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